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Your business is constantly dealing with sensitive information—from sensitive customer information to proprietary data. Keeping your information safe and secure should be one of your top priorities.

Fortunately, a Microsoft 365 subscription comes with a number of advanced, built-in security features – but some of them need to be turned on, or tweaked to suit your business’ requirements.

Security and Compliance Centre

Microsoft’s security centre helps users find potential threats in their environment and take appropriate actions to mitigate them.

It provides a centralized view of all the data in the business’ Microsoft 365 environment, and also enables users to access all the data through a single interface, so they can view it across devices or on-premises systems.

Advanced Threat Protection

This tool helps organizations detect advanced attacks on their networks and devices. It includes automated detection of malware, phishing scams, and ransomware, as well as machine learning-powered prevention against zero-day threats.

Key features:

  • Advanced sensors that automatically detect and block attacks before they can cause harm.
  • Cloud-based platform that continuously monitors your device’s behaviour in real time.
  • Unified dashboard that gives you one place where you can monitor all the security alerts across your devices.
  • Multi-factor authentication for increased security.

Advanced Data Protection

Data protection enables your business’ protection of data from unauthorized access or disclosure.

The encryption process is conducted at the hardware level, which makes it difficult for cybercriminals to get to your personal information. It also provides the ability to create backups on multiple cloud storage services, such as OneDrive, Google Drive, and Dropbox.

Microsoft Cloud App Security

App security helps your business protect apps from malicious code or unauthorized access. It uses machine learning and behavioural analysis to detect threats and block them before they can do any damage.

Key features:

  • Malicious content detection: scans for malicious content, such as spam, botnets, phishing, spyware, and more.
  • Behaviour monitoring: monitors the behaviour of users accessing your app and detects anomalous behaviour that could be a result of an attack.
  • Application control: controls access to apps based on the user’s location or device type.

Azure Active Directory Premium

Azure manages identities across all of your business’ cloud applications. It provides identity management and offers enhanced security, monitoring, reporting, and advanced management capabilities.

Key features:

  • Multi-factor authentication
  • Single sign-on
  • Access control
  • Identity federation and protection

Multi-factor authentication

Multi-factor authentication – also known as two-step verification – works by requiring two factors in order for someone to access their account. When a user logs into their account, a code will be sent to their phone for them to access Microsoft 365.

This extra step is simple but vital when it comes to security. If malicious actors steal your login details, they still won’t be able to break into your account without the code. Users will also become alerted to any unauthorized attempts to break into their accounts if they receive a code without having personally entered their login details.

Admin privileges

Administrative accounts are popular targets for cybercriminals. Restricting the number of users in your business with admin privileges, and ensuring your admins have separate user accounts for their every day work, can lower these risks.

Microsoft Azure’s privileged identity management allows you to manage, control, and monitor access to resources across your Microsoft 365 suite.

Key features:

  • Assign time-bound access to resources.
  • Require approval to activate admin roles.
  • Enforce multi-factor authentication to activate privileged roles.
  • Get notifications when privileged roles are activated/accessed.

Activate data encryption

To ensure the privacy of your sensitive information while at rest or in transit, you need to implement an encryption protocol that provides both confidentiality and authentication – particularly if your business handles sensitive information, like customer credit card numbers or social security numbers.

Microsoft 365 has several built-in encryption capabilities, including:

  • BitLocker for files saved on a Windows computer
  • TLS connections for files on OneDrive or SharePoint
  • Mobile Device Management (MDM) for files saved on mobile devices

Train your employees

Enhancing your security is all well and good, but it can be all for naught if your employees don’t know what security features you’ve implemented, or how to recognize phishing emails.

Security training for your staff is crucial in preventing accidental data leaks and even ransomware attacks. Regular security policy checks should include employee training – even if you have not implemented any new security programs, training programs keep the information fresh.

This is also a good opportunity to remind your employees of their own security responsibilities, like regular password changes and enabling security features on any new devices.

Talk to the Microsoft experts

Whether you’re looking at subscribing to Microsoft 365 or enhancing the security features of your subscription suits, the M365 specialists at PWR Technologies will help you find the best security solutions for your business requirements.

Talk to them today and start working towards a more secure Microsoft experience.

Comments

Peter February 3, 2022

Microsoft 365 is getting better and better with each passing month and most companies should take advantage of its many features. Problem is they don’t know about a lot of these features, shortcuts and small tweaks that could save time and energy. Training employees on Microsoft 365 should be a priority as once they know these things the company will start feeling the positive results.

Adam P. February 6, 2022

The security level in everything Microsoft wise has gotten a lot better than it was 5 or 10 years ago. A lot better. They used to say things were up to par security wise but that wasn’t the case. Today it is. They have many layers (some of which you addressed here today) of security which every company should put in place. Admin and employee privileges should be one of the first things to be talked about and implemented.

Gabrielle February 13, 2022

I agree. Security is much better on any Microsoft application or program. Microsoft 365 is a worthwhile investment as it offers lots of useful features backed up by many security improvements over past similar products. Activating data encryption should be a priority for any business, especially those dealing with client information.

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